I. FACULTY OBLIGATIONS
A faculty member accepts an obligation, in relation
to her or his students, to discharge her or his duties in
a fair and conscientious manner in accordance with the ethical
standards generally recognized within the academic community,
as well as those of the library and information professions.
Without limiting the application of the above principle,
members of the faculty are also expected (except in cases
of illness or other compelling circumstance) to conduct themselves
in a professional manner, including the following:
1. To meet their classes when scheduled;
2. To be available at reasonable times for appointments
with students, and to keep such appointments;
3. To make appropriate preparation for classes and other
meetings;
4. To perform their grading duties and other academic
evaluations in a timely manner;
5. To describe to students, within the period in which
a student may add and drop a course, orally, in writing, or
by reference to printed course descriptions, the general content
and objectives of a course; and announce the methods and standards
of evaluation, including the importance to be assigned various
factors in academic evaluation, and, in advance of any evaluation,
the permissible materials or references allowed during evaluation;(3)
6. To base all academic evaluations upon good faith professional
judgement;
7. Not to consider, in academic evaluation, such factors
as race, color, religion, sex, sexual orientation, age, national
origin, and political or cultural affiliation, and life style,
activities, or behavior outside the classroom unrelated to
academic achievement;(4)
8. To respect the confidentiality of information regarding
a student contained in University records; and to refrain
from releasing such information, except in connection with
intra-University business, or with student consent, or as
may be permitted by law;(5)
9. Not to exploit their professional relationship with
students for private advantage; and to refrain from soliciting
the assistance of students for private purposes in a manner
which infringes upon such students' freedom of choice;
10. To give appropriate recognition to contributions
made by students to research, publication, service, or other
activities;
11. To refrain from any activity which involves risk
to the health and safety of a student, except with the student's
informed consent, and, where applicable, in accordance with
the University policy relating to the use of human subjects
in experimentation; and
12. To respect the dignity of students individually and
collectively in the classroom and other academic contexts.(6)
II. GRIEVANCE PROCEDURES
Any member of the University community having evidence
may bring to the attention of the appropriate department chair
(Library Science or Information Science) and/or SIS Dean a
complaint that a faculty member has failed, in one or more
respects, to meet faithfully the obligations set forth above.
The chair or dean, in his or her discretion, will take such
action by way of investigation, counseling, or action--in
accordance with applicable University procedures--as may appear
to be proper under the circumstances. The faculty member's
and student's interest in confidentiality, academic freedom,
and professional integrity in such matters will be respected.
III. INDIVIDUAL GRIEVANCES
In order to provide a means for students to seek and
obtain redress for grievances affecting themselves individually,
the following procedures should be followed. These are not
intended and shall not be used to provide sanctions against
faculty members.
IV. PROCEDURES
Where an individual student alleges with particularity
that the actions of a faculty member have resulted in serious
academic injury to the student, the matter shall (if requested
by the student) be presented to the SIS Academic Integrity
Hearing Board for adjudication. Serious academic injury includes,
but is not necessarily limited to, the awarding of a lower
course grade than that which the student has earned or suspension
from a class. However, this is not intended to address normal
grading decisions of faculty in exercising good-faith professional
judgment in evaluating a student's work.
It is the responsibility of the student, before seeking
to have a grievance adjudicated, to attempt to resolve the
matter by personal conference with the faculty member concerned,
and, if such attempts are unavailing, to call the matter to
the attention of the department chair for consideration and
adjustment by informal means. If a matter remains unresolved
after such efforts have been made, the following grievance
procedures shall be employed:
1. The aggrieved student will file a written statement
of charges with the dean's designated Chair of the Academic
Integrity Administrative Officer, Associate Dean Mary K. Biagini.
2. If the dean's designated Academic Integrity Administrative
Officer determines that the charges are subject to adjudication
under the terms of the Academic Integrity Guidelines, she
will transmit the charges to the faculty member, together
with a copy of these regulations.
3. The letter of transmittal to the faculty member, a
copy of which shall also be sent to the student, shall state
the composition of the Informal Inquiry Committee that has
been named to meet with the involved parties to make an informal
inquiry into the charge. The purpose of this committee is
to provide a last effort at informal resolution of the matter
between the student and the faculty member.
4. The committee shall meet with the faculty member,
the student, and others as appropriate, to review the nature
of the problem in an attempt to reach a settlement of the
differences. This is not a formal hearing and formal procedural
rules do not apply. On completion of these meetings if no
mutually agreeable resolution results, the committee may produce
its own recommendation for a solution to the conflict.
5. Should the committee recommend that the faculty member
take some corrective action on behalf of the student, its
recommendations shall be provided to the faculty member. As
promptly as reasonable and at least within five working days
after the faculty member receives the recommendations of the
committee, the faculty member shall privately take that action
which he or she elects, and so advise the student and chair
of the committee of that action.
6. Should the committee conclude that the faculty member
needs to take no corrective action on behalf of the student,
this finding shall be forwarded to both the faculty member
and the student.
7. If the student elects to pursue the matter further,
either because he or she is dissatisfied with the resulting
action of the faculty member or the conclusion of the committee,
he or she should discuss this intent with the chair of the
committee who should review the procedures to be followed
with the student. If the student wishes to proceed with a
formal hearing, the chair of the committee shall advise the
Chair of the Academic Integrity Hearing Board that the case
appears to involve a student's claim of serious academic injury,
and that the formal hearing procedure must be initiated.
8. The formal hearing should provide a fair inquiry into
the truth or falsity of the charges, with the faculty member
and the student afforded the right to cross-examine. At the
level of the SIS Academic Integrity Hearing Board, legal counsel
shall not be permitted, but a representative from within the
University community shall be permitted for both faculty and
students.
9. A suitable record (e.g., audio recording) shall be
made of the proceedings, exclusive of deliberations to arrive
at a decision .
10. The proposed decision, which shall be written, shall
include a determination whether charges have been proved by
clear and convincing evidence, together with findings with
respect to the material facts. If any charges are established,
the proposed decision shall state the particular remedial
action to be taken.
11. The proposed decision shall be submitted to the SIS
Dean, who will make an independent review of the hearing proceedings.
The dean may require that the charges be dismissed, or that
the case be remanded for further proceedings whenever he or
she deems this to be necessary. The dean may limit the scope
of any further proceedings or require that part or all of
the original proceedings be reconvened. Upon completion of
such additional proceedings, if any, the dean shall issue
a final decision. The dean may reject any findings made by
the Academic Integrity Hearing Board, may dismiss the charges,
or may reduce the extent of the remedial action to be taken.
If the dean believes remedial action to be taken may infringe
upon the exercise of academic freedom, she will seek an advisory
opinion from the Senate Committee on Tenure and Academic Freedom
before issuing his or her own decision. The decision of the
dean shall be in writing, shall set forth with particularity
any new findings of fact or remedies, and shall include a
statement of the reasons underlying such action.
12. The dean shall then transmit to the faculty member
and to the student copies of all actions affecting them taken
by the hearing authority and the dean. Suitable records shall
be maintained as confidential and retained in the office of
the SIS dean.
V. REMEDIAL ACTION
Remedies in a student's behalf should usually be those
agreed to willingly by the faculty member. Other remedial
action to benefit a student may be authorized by the dean
only upon recommendation of the Academic Integrity Hearing
Board and limited to:
allowing a student to repeat an examination;
allowing a student to be evaluated for work that
would otherwise be too late to be considered;
directing that additional opportunities be afforded
for consultation or instruction;
elimination of a grade that had been assigned
by a faculty member from the transcript;
changing of a failing letter or numerical grade
to a "pass" or "satisfactory" grade, so as not to affect adversely
a student's grade average;
allowing a student to repeat a course without
paying tuition or any other penalty, schedule and program
permitting.
If some action is contemplated that might be deemed
to infringe upon the academic freedom of the faculty member,
the dean shall seek an advisory opinion from the Senate Committee
on Tenure and Academic Freedom (TAF). In such cases, the Senate
TAF may identify other acceptable remedies or render such
advice as may be appropriate in the particular situation.
No action detrimental to the faculty member shall be
taken, except as in strict accordance with established University
procedures. An adjustment hereunder in the student's behalf
shall not be deemed a determination that the faculty member
was in any way negligent or derelict.
VI. REVIEW AND APPEAL
A student or faculty member may seek to have a dean's
final decision (or a determination that the charges are not
subject to adjudication) reviewed by the Provost, who may
seek the advice of the University Review Board, or the student
may appeal to the University Review Board, whose recommendation
shall be made to the Provost. The action of the Provost, taken
with or without the advice of the University Review Board,
shall constitute an exhaustion of all required institutional
remedies.
If any such determination may be deemed to have a possible
adverse effect upon the faculty member's professional situation,
the faculty member may seek the assistance of the Tenure and
Academic Freedom Committee of the University Senate.
VII. TIMELINESS
It is the responsibility of all parties, including administrative
officers, to take prompt action in order that grievances may
be resolved quickly and fairly. While no explicit time limit
could apply to all cases, failure to use diligence in seeking
redress may constitute grounds for denial of a hearing or
other relief, especially if prejudice results. Parties have
the right to seek review of the Provost or to petition the
University Review Board for an appeal from a decision of an
academic integrity hearing board or investigatory committee
within five (5) working days of the date of the decision letter.
VIII. INQUIRY COMMITTEE AND FORMAL HEARING BOARD
The informal investigatory committees and the formal
hearing boards shall be composed of both faculty who do not
hold administrative appointments and students, and shall consist
of at least one student and one faculty member from each department,
appointed by the dean for each separate instance. Members
of this committee may not be faculty or students who serve
on the Formal Academic Review Board.
The Academic Integrity Hearing Board shall be composed
of both faculty and students. Officers of the student organizations
(The Doctoral Guild and LISGO) will call a meeting and appoint
two student members, one from each department. The dean will
appoint one faculty member from each department. Members will
serve as a standing committee for the academic year. The dean
will also designate the Chair of the Academic Integrity Hearing
Board to serve as moderator. The Chair will vote only in the
case of a tie vote.
GRIEVANCE PROCEDURES AGAINST SENIOR ADMINISTRATORS
A student complaint of arbitrary or unfair treatment
against the SIS Dean, should be made to the Provost or appropriate
Senior Vice Chancellor. There must be a prompt review and
decision on the grievance. Members of the faculty who may
be called upon to review and advise on the grievance should
be drawn from outside SIS.
FOOTNOTES
1. The University Review Board and its
jurisdiction are described in the University
of Pittsburgh's Guidelines on Academic Integrity.
2. In implementation, the decision of the
Provost shall be binding also on matters of interpretation
of codes and procedures, determination of serious injury,
and determination that an allegation is subject to adjudication
by the procedures provided herein.
3. As each school develops its code, it
should recognize that what is expected of faculty hereunder
is intended to provide students with a notion of what is required
in the course, and how they will be evaluated; a general statement
of broadly defined parameters would therefore suffice. If
a course is deemed experimental in content, evaluation techniques,
or grading practices, the students should be so advised. By
academic evaluation is meant a measurement or grading of a
student's academic performance, such as in written or oral
examinations or papers, research reports, or class or laboratory
participation.
4. If the student charges such discrimination,
the Chair of the SIS Academic Integrity Hearing Board will
consult with the SIS affirmative action officer to ensure
compliance with civil rights legislation and regulations.
In such cases, the University Senate Tenure and Academic Freedom
Committee may be consulted at any time.
5. References or recommendations may
be given in good faith by a faculty member on his or her
own behalf, without documentation of a student's consent
if it may be reasonably perceived that the student initiated
the request for a recommendation, in response to apparent
bona fide inquires, such as those from institutions which
state that the student has applied for employment, for
admission to graduate school, or for a professional license.
See fuller statements concerning University records in
the Student Code of Conduct
and Judicial Procedures.
6. Students are advised that other University
policies may more appropriately apply to a given grievance
or avenue of redress, including, but not necessarily limited
to, the University of Pittsburgh
Sexual Harassment Policy and Procedure.
*NOTE: There may be instances
where the charging party may more appropriately invoke
the University of Pittsburgh
Student Code of Conduct and Judicial Procedures.
This may occur where the alleged wrong mainly involves
factual determinations and not academic issues.
**NOTE: If the instructor
elects not to pursue a complaint submitted by a member of
the University community, the complaint can be submitted to
an individual appointed by the dean who can pursue the matter
in place of the instructor.
The University of Pittsburgh,
as an educational institution and as an employer, does
not discriminate on the basis of race, color, religion,
ethnicity, national origin, age, sex, sexual orientation
or marital, veteran, or handicapped status. This is a
commitment made by the University, and is in accordance
with federal, state and local laws and regulations.
8/15/96
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